Cloud based email – what is it?

Whether you run a large corporation or a small company, one of your responsibilities will be to make sure that your employees have the appropriate hardware and software they require to do their work. On top of this, you have to make sure everyone has the right software licenses so that your employees can perform their duties adequately. New clients and jobs often mean purchasing more software or licences to use them. This can be quite stressful.

This also includes running an email system, which comes with its own set of things to worry about. Cloud-based email is a solution that has been designed to overcome these issues. It will allow your workers to log into a web-based service, provided by companies like Mimecast, that will host all your company’s email accounts. Cloud services, which host other software apart from email, are slowly changing many different industries.

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The advantages of using cloud based email

  • With cloud-based email, no installation or updates are necessary on your company’s computers, because cloud applications are rendered in the browser itself. All your employees need to do is log on, online.
  • With a web-based email client, your workers will not be tied to a particular software platform like Windows, Linux or Mac. This will be particularly helpful if you operate on a BYOD basis, where your employees bring in their own computers to work.

Getting in sync

  • If your employees use different types of devices (laptops, desktops, smartphones, tablet computers), cloud based email will work across all of these, with no concerns about synchronization. All you need is the internet.
  • You’ll be able to completely remove the stresses of updating and maintaining your company’s email system, because all cloud applications are either very easy to update, or are updated automatically by the service provider. Your IT department will be able to focus on other issues.

Flexibility for your employees

  • Because your employees will only need an internet connection to log into their work emails, they’ll be able to do so from anywhere. This means you can expect increased flexibility with your employees accessing work emails and documents anywhere: their work will be far more efficient.
  • If your work entails dealing with documents and files that take up a lot of storage space, your devices will have the stress on them eased by being able to keep all of your email data in the cloud.

The consensus used to be that desktop email clients, run by internal servers, were the best for email systems, whereas web-based email clients were more appropriate for personal use. This is now changing, with service providers designing cloud-based systems specifically for business use. Consult a specialist and your IT department to find out how a migration could benefit you and your company.

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About the Author: Socialh

SocialH Design blog is a place for Designers and Developers. We provide high quality articles and web resources in web design, social media, SEO, wordpress and blogging.

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